Depositing

Upon collecting the money and receipting, the user would need to deposit the money into their bank. The user would go into Receipts/Make Deposit and select the receipts that match with the deposit. By selecting the receipts the deposit slip amount should match the amount of actual deposited. It is important to do this correctly for this amount will be reflected on your bank reconciliation

1. Select the receipts to be deposited by checking the boxes on the left

2. Click "Ok" when ready to continue

3. Select the "Deposit In" drop down menu and select the bank account that the money will be deposited in to Note: Memo can be edited to display information of your choosing and will appear on certain reports

4. If the amount of the deposit does not match the receipts, key in the actual amounts to where they apply

5. Select the expense account to make the necessary adjustment to the ledger

6. Select "Save and Print" to continue

7. Select Yes or No to Save and Print this Deposit Slip. A PDF will be created in a separate window

8. If the deposit slip was printed correctly, select "Yes". The process of creating a deposit slip is complete

9. If the deposit slip did not print correctly, select "No" and make the proper adjustments in order to complete the process

Quick Deposits:

It is also possible to make a deposit without first writing a receipt by using Quick Deposit.

1.Go to Receipts/Make Deposit

2.Click Quick Deposit

3.Enter the amount

4.Select the type of deposit (Cash or Check)

5.Add the check number and name on check (if applicable)

6. Select the category the deposit should be applied to and select “Save”

Editing a Quick Deposit:

You now have the ability to edit the income category on a quick deposit up until the point it has been reconciled. If the Quick Deposit has been reconciled you will first need to Remove the Reconciliation before you can edit the Quick Deposit (if the amount of the Quick Deposit needs to be edited, you will need to "Remove" the deposit and redo it for the correct amount):

1. Find the Quick Deposit you would like to edit

2. Click on the pencil to the left of the line item you wish to change

3. In the box that appears, change the current Income Category to the correct Income Category

4. Select the "Save" button

5. Select "Save Deposit

Removing a Deposit

There may be times when you miscalculate a deposit and/or mistakenly add a receipt to the deposit slip, this feature will allow you to undo the deposit and redo the deposit slip or edit a receipt. Note: If you have already completed the bank reconciliation and cleared the deposit in question you will not be allowed to use this feature unless you remove the reconciliation first. See Tools/Bank Recon History/Remove Reconciliation

1. Select Receipts/Make Deposit

2. Find the Deposit you wish to remove by using the “Previous” or "Find" buttons at the bottom left. "Find" allow to search for deposits by bank account, date, receipt numbers or amount. Note: This undoes the deposit making it as though it was never done in the first place

3. Once you are on the deposit you wish to remove, you will have two choices, to Drop the deposit or Print a Copy. Click Drop.

4. Once the Deposit has been removed all the receipts that were associated with that deposit will return to the Undeposited Receipts queue and will wait for deposit.

Note: Once a deposit is removed you may go back and edit a Receipt. See: Editing Receipts

Finding a Deposit:

To find a specific deposit, elect either the "previous" button to search through the most recent deposits or select the "Find" button to search for a specific deposit

Find Deposit:

You have many different search options for "Find" deposit (be sure to check the "Handwritten" box every time you search for a deposit this way).

 Bank Category

 Deposit Date Range

 Receipt Number

 Deposit Amount

All deposits that match your search criteria will appear in the box, highlight the deposit you wish to view and select "View Deposit" button